FIXED ASSETS

Every asset. Every method. Every jurisdiction.

The most complete fixed asset and depreciation system built into a tax platform. MACRS, ADS, ACRS, Section 179, bonus depreciation, cost segregation, dispositions, like-kind exchanges — all calculated automatically across federal and 50 states.

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Instead fixed assets and depreciation module overview

DEPRECIATION METHODS

Every IRS-recognized method. Built in.

MACRS (GDS), ADS, ACRS for pre-1987 assets, straight-line, declining balance, income forecast, units of production, sum-of-years-digits. Instead auto-selects the correct method based on asset class, recovery period, and placed-in-service date.

MACRS (GDS) — 3, 5, 7, 10, 15, 20, 25, 27.5, 31.5, 39-year property
ADS — required for tax-exempt use, foreign use, listed property
ACRS — full support for pre-1987 placed-in-service assets
Straight-line, declining balance, income forecast, units of production
Auto-selects method by asset class and convention (HY, MQ, MM)

Instead depreciation methods interface showing MACRS and ADS calculations

SECTION 179 & BONUS

Maximize first-year deductions. Automatically.

Full Section 179 expensing with annual limits, phase-out tracking, and entity-level optimization. Bonus depreciation with automatic rate management as the phase-down progresses — 100%, 80%, 60%, 40%, 20%. Elections and opt-outs per asset.

Section 179 annual limits with phase-out calculations
Entity-level 179 optimization across all assets
Bonus depreciation rate management (100%–20%)
Per-asset election and opt-out tracking
Automatic qualified property determination

Section 179 and bonus depreciation optimization in Instead

COST SEGREGATION

Accelerate real property depreciation.

Break down real property into component assets for accelerated depreciation. Reclassify 39-year and 27.5-year property into 5, 7, or 15-year recovery periods. Automatic catch-up depreciation via Form 3115 change of accounting method.

Component-level reclassification from 39-year/27.5-year property
Automatic reclassification to 5, 7, or 15-year assets
Form 3115 catch-up depreciation calculations
Section 481(a) adjustment tracking

DISPOSITIONS & 1031 EXCHANGES

Sell, exchange, or dispose. Tracked.

Full Section 1031 like-kind exchange tracking with Form 8824 generation. Gain/loss calculations, boot recognition, and basis allocation across replacement properties. Partial dispositions, casualty losses, and abandonment.

Section 1031 exchange with Form 8824 generation
Gain/loss calculations and boot recognition
Basis allocation across replacement properties
Partial dispositions under Reg. 1.168(i)-8
Casualty loss and abandonment tracking

Disposition and like-kind exchange tracking in Instead

Vehicle and listed property depreciation limits in Instead

VEHICLE & LISTED PROPERTY

Luxury auto limits. Handled.

Auto-applies Section 280F luxury automobile depreciation limits. Tracks business-use percentage year over year. Supports both actual expense method and standard mileage. Annual Lease Value calculations for employer-provided vehicles.

Section 280F luxury auto limits applied automatically
Business-use percentage tracking by year
Actual expense vs. standard mileage method
Annual Lease Value for employer-provided vehicles
Listed property recapture when use drops below 50%

MULTI-BOOK & AMT

One asset. Every treatment.

Simultaneous depreciation across tax, book/GAAP, AMT, ACE, E&P, and custom treatments.

Tax depreciation

Federal MACRS/ADS with all elections, conventions, and recovery periods applied automatically.

Book / GAAP

Financial reporting depreciation with useful life, salvage value, and impairment tracking.

AMT treatment

Alternative minimum tax depreciation using 150% DB for personal property placed in service before 1999.

ACE & E&P

Adjusted current earnings and earnings & profits depreciation for corporate taxpayers.

Book-tax differences

Automatic M-1/M-3 difference calculations with temporary vs. permanent classification.

State conformity

Attach states and see where each state differs from federal on bonus and Section 179.

Custom treatments

Define custom depreciation books for management reporting, projections, or regulatory requirements.

Side-by-side comparison

Compare depreciation across all treatments for any asset or group of assets in a single view.

STATE CONFORMITY

50-state depreciation. Automatic.

Every state handles depreciation differently. Some conform to federal bonus depreciation, some don’t. Some limit Section 179, some match. Instead tracks every state’s conformity rules and calculates the difference from federal automatically.

Auto-conformity

State rules applied automatically based on current conformity dates and elections.

State overrides

Override bonus and 179 rules at the state level. See the depreciation impact vs. federal.

Multi-state reporting

State depreciation schedules for every jurisdiction. Ready for state return attachment.

OIL & GAS · NATURAL RESOURCES

Depletion, IDCs, and mineral rights.

Full support for the unique depreciation and depletion rules of oil & gas, mining, and natural resource industries. Cost depletion, percentage depletion, intangible drilling costs, and geological & geophysical amortization.

Cost and percentage depletion calculations
Intangible drilling costs (IDC) — expense vs. capitalize election
Geological & geophysical (G&G) amortization
Working interest and royalty tracking
Section 613/613A depletion limitations

Oil and gas depletion and IDC tracking in Instead

Form 4562 and depreciation schedule generation in Instead

REPORTING & FORMS

Every form. Every schedule.

Auto-generates Form 4562, Form 8824, AMT depreciation schedules, and state depreciation reports. Run projected depreciation forecasts for any time horizon. Model what-if scenarios before committing elections.

Form 4562 — Depreciation and Amortization
Form 8824 — Like-Kind Exchanges
AMT and state depreciation schedules
Multi-year depreciation projections
What-if scenario analysis for elections and methods

See reporting in action

IMPORT & AI

Add assets in seconds,
not hours.

OCR and AI scanning of asset invoices. CSV import from any prior system. Bulk asset entry for large portfolios. Barcode scanning for physical asset tracking. Lump-sum purchase allocation across multiple assets.

OCR/AI invoice scanning — extract asset details automatically
CSV import from any depreciation software
Bulk asset entry for large portfolios
Barcode scanning for physical asset tracking
Lump-sum allocation across multiple assets

AI-powered asset import and OCR scanning in Instead

SECURITY

Enterprise-grade protection for every asset.

User permissions

Owner and Member roles. Control who accesses which clients and asset records.

Full audit trail

Every change to every asset logged. Revert any modification at any time.